This privacy notice describes how Financial Times Group and its wholly-owned subsidiaries (“FT Group”) collect and use information about you as a candidate, in accordance with the General Data Protection Regulation (GDPR).
Information we hold about you
In connection with your application, we will collect, store and use some or all of the personal information set out below. If you use our online application system, this will be collected by a data processor on our behalf.
- Information you have provided within your CV and covering letter;
- Information you have provided on our applications forms – this includes name, title, address, contact information, work experience, education, skills, languages, qualifications;
- Information you have provided during an interview;
- Information included as part of your application process, such as test results;
- Information provided to us from recruitment agencies;
- Information provided to us by background check agencies – this is only for specific roles (such as those which process payment card information);
- Information provided by your named referees.
All of the information obtained during the application process will only be accessed, and used, for the purpose of progressing your application, or to fulfil legal or regulatory requirements as necessary. Our Talent Acquisition team may also contact you with FT Careers news and updates, invitations to apply to live vacancies or information relating to speculative hiring at Financial Times Group.
The above processing is within our legitimate business interests. If, when requested, you decide not to provide information that is necessary for us to consider your application (such as evidence of qualifications), we may not be able to process your application successfully.
You may also be asked to provide equal opportunities information (for example disability information). We make it clear that it is not mandatory to provide this information and it will only be used to produce and monitor equal opportunity statistics in an aggregate form. If you choose not to provide this information, it will not impact upon your application.
We may also process candidate data to comply with legal or regulatory requirements, for example The Equality Act 2010.
How long your information will be retained
If your application is successful, the information you provide during the application process will be transferred to your employee file and be retained in line with the FT Data Retention Policy. This document will be made available to you when you join the company.
If you are unsuccessful at any stage of the process, your information will be retained for up to three years following the closure of the application process. We will send you an annual reminder letting you know that we are processing your data and give you the opportunity to request its removal from FT Talent Acquisition system. Please note that you can request the removal of your data at any time by logging on to your workday profile, visiting your account settings and selecting “delete my information”.
How we keep your information secure
We have appropriate technical and administrative security measures in place to help ensure that all personal information we hold is protected against unauthorised or accidental access, use, alteration or loss. To demonstrate our commitment to security, we have achieved the UK Cyber Essentials Plus accreditation. We use encryption technology, such as Transport Layer Security (TLS), to protect your personal information. More information about our approach to cyber security can be found in our Cyber Security Statement.
Under EU data protection laws (and those of some other countries), you may have the right to:
- access the personal data that we process about you;
- object to the processing of your personal data;
- request the deletion of your personal data;
- request the rectification of your personal data.
You can exercise these rights through contacting the FT Group Data Protection Officer at email@example.com